About British Cycling and Sport England
The Places to Ride programme is dedicated to improving the destinations for cycling within the community; giving people more and better opportunities to ride their bike and to get active.
The programme has been made possible by a £15m legacy commitment from Government as part of the hosting of the 2019 UCI Road World Championships in Yorkshire.
The Places to Ride programme is delivered through a partnership of British Cycling, Sport England and the Department of Digital, Culture, Media and Sport. This approach has been adopted to create efficiency and ensure effective delivery of the public funding.
The British Cycling Federation
British Cycling is the national governing body for cycle sport. Its aim is to deliver international sporting success, grow and effectively govern cycle sport and inspire and support people to cycle regularly. The head office is based at the National Cycling Centre, Stuart Street, Manchester, M11 4DQ
British Cycling has an appointed a Data Protection Officer to oversee our approach to data protection and privacy.
Our DPO can be contacted by emailing: dataprotection@britishcycling.org.uk
Sport England
Sport England is a public body that works to encourage as many people as possible to become and remain physically active. Our head office is based at 21b Bloomsbury Street London, WC1B 3HF
Sport England has an appointed a Data Protection Officer to oversee our approach to data protection and privacy.
Our DPO can be contacted by emailing: DPO@sportengland.org
Like all other organisations who collect and use personal data, both the British Cycling and Sport England are subject to the requirements set out in the General Data Protection Regulation (GDPR). We take our responsibility to look after personal data very seriously and we ensure that respecting privacy is at the heart of all we do.
Why we need to collect your personal data
British Cycling and Sport England are joint Data Controllers in respect of your personal data. We will collect personal data for the following purposes:
- To assess applications for funding
- To monitor grants
- To evaluate the operation and effectiveness of our funding programmes
- To prevent or detect fraud
- To report anonymised statistics to the Department of Digital, Culture, Media and Sport (DCMS)
- To respond to queries or complaints about the application raised by you
Sport England has a statutory duty to distribute National Lottery and Exchequer funding in support of increasing participation in sport and physical activity and is working in partnership with British Cycling to fulfil this obligation. This means we need to collect and use personal data because it is “necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in Sport England” (GDPR, Art 6 (1) (e)).
What personal data we will collect and how we will use it
We will collect and use the following personal data:
- Names and contact information
- Other unsolicited personal data about you or others that you voluntarily provide in your application for funding
We do not solicit any special category personal data, such as information about your gender, ethnicity, religion, or health.
We will use your personal data in order to assess your application, monitor grants, to evaluate our funding programmes and to report anonymised statistics within Sport England and to Government. We will also use your personal data to administer your application, provide service updates and to respond to any queries you raise.
If required, we will use your personal data in order to carry out identity checks. Personal data will be disclosed to a credit reference or fraud prevention agency if it is necessary and proportionate for us to do so.
Who we will share it with
Personal data will be collected via the British Cycling website this will then be shared with Sport England in the case of large grant applications only.
Personal data will be made available to relevant Sport England and British Cycling colleagues for the purposes listed above. Your personal data will be held securely within British Cycling and Sport England systems based within the European Economic Area.
We will disclose personal data to third parties if we believe we are reasonably required to do so by law, regulation, court order or any competent government, statutory or public authority. We will also disclose personal data to the third parties listed below if it is lawful, necessary and proportionate for us to do so:
- Accountants, auditors and evaluators
- Other organisations or groups involved in delivering funded projects
- Other Lottery distributers and Government departments
- Other organisations for the prevention and detection of fraud.
If you provide personal data about an individual other than yourself when completing an application form, it will be held in accordance with this Privacy Statement. We would ask you to make sure these individuals are aware that you are providing their personal data to Sport England.
How long we will keep it
Sport England will keep personal data relating to grant applications in line with the periods set out in our file retention schedule. In some cases, where a grant is considered to relate to a matter of national importance, application data is retained in perpetuity.
Your rights
Under the GDPR you are entitled to access your personal data by making a subject access request: to the DPO of Sport England or British Cycling at the contact details provided above. You can also to ask us to rectify any mistakes in your personal data and in some cases, have it erased.
If you are concerned about our handling of your personal data you should contact our Data Protection Officer to make a complaint. You are also entitled to lodge a complaint about our handling of your personal data with the Information Commissioner’s Office.
