Information regarding the 2017 Scottish Cycling Annual General Meeting can be found on this page. Please keep checking back for updates.
Mailing 1 & 2
The 14th Annual General Meeting will be held on Saturday 25 November 2017. The venue will be at The Stirling Highland Hotel, Spittal St, Stirling FK8 1DU.
09:30 – 10:00 Arrival, Tea and Coffee will be available
10:00 – 12:00 2016 Annual General Meeting
Please download the 2017 Annual Report and the following AGM papers by clicking the link below.
Please note all registered voting delegates will be issued with a hard copy of all AGM papers at the registration desk on arrival.
Please note that any written questions on the annual report or AGM papers must be submitted by 20th November as detailed below.
12:00 – 13:00 Light Lunch (AGM delegates)
13:00 – 15:00 Sharing Best Practice Session
Following feedback from last year’s delegates we have decided to continue to showcase some of the great work that is happening across the sport of cycling in Scotland.
Our Head of Performance Gary Coltman will be leading a discussion on the development of the Go-Ride programme in Scotland.
We will also have four other speakers who will be coming along to tell us some more about volunteering in your sport, corporate involvement in cycling events, and how to grow your club.
This information session is an open event and we would encourage clubs to support this opportunity by sending members along to take part, share ideas and contribute to the discussion.
Places will be allocated on a first come first serve basis and due to the capacity of the venue we would advise you to register using the Ticket Source booking system as soon as possible here.
The following documents are available for download using the links above.
- Minutes of 2016 AGM
- Written Annual Reports*
- Announcement of Fees and Contributions
- Resolutions relating to Articles and Byelaws
- Election of President, Directors and Nominations
- Financial Accounts (to 31st March 2017)
- Appointment of Independent Accountants
- Badge of Honour Nominations
- Club Representative Nomination Form and Voting Strengths
- Form of Proxy
*A text only version of the Annual Report will be provided for your ease of reference and a full illustrated copy of the report will be available shortly.
We are delighted to confirm that the Traders Trophy will this year be awarded to Deeside Thistle CC and will be presented at the AGM in recognition of the club with the highest number of British Cycling members.
If you require a paper copy of any of these documents to be issued by post please contact the Company Secretary, Stephen Hilbourne on 0141 554 6021 or email firstname.lastname@example.org.
Please find attached confirmation of your clubs voting strength for the 2017 Annual General Meeting based on the number of British Cycling members within your club.
In order to vote at the AGM all clubs must complete the attached Nomination of Representative Form and tell us who from your club is attending and return to Company Secretary Stephen Hilbourne alongside any Forms of Proxy by 10am 23rd November 2017
These can be posted to Sir Chris Hoy Velodrome, Emirates Arena, 1000 London Road, Glasgow G40 3HY or emailed to email@example.com
If you have any questions regarding the Annual Report or any of the AGM materials we would encourage members to submit written questions regarding any specific matters you may have. This will allow the Board to consider and provide an informed response in advance of the AGM and allow additional time for open debate and discussion on the day.
Please submit any written questions by 10am 20th November 2017 to firstname.lastname@example.org or in writing to the Company Secretary, Stephen Hilbourne at Sir Chris Hoy Velodrome, Emirates Arena, 1000 London Road, Glasgow G40 3HY. We will provide individual written feedback and will publish a list of all Questions & Answers on the website and in the AGM packs.
Date Issued: 14 October 2017
Scottish Cycling is delighted to invite you to the 2017 Scottish Cyclists’ Union Annual General Meeting, beginning at 10:00am on Saturday the 25th November. The venue for this year’s Annual General Meeting will be The Stirling Highland Hotel, Spittal St, Stirling FK8 1DU.
Please find below key dates and milestones for this year’s AGM.
1. Preliminary Motions
No motions for amendments to the Articles and Bye Laws have been raised for the 2017 AGM, no further action is required for the 2017 AGM.
2. Club/ Association Voting Numbers
The voting numbers for each Club/ Association is outlined on this form.
If your Club/Association’s full entitlement of representatives cannot attend the 2017 AGM, Scottish Cycling will issue Proxy voting and Nominated representative forms with our third and final mailing. This will be issued no later than the 3rd of November 2017.
3. Nomination of Directors
Scottish Cycling currently has three vacancies on the board of Directors including the President; these are for a term of four years. Full details of these positions are shown within section 10 of the Articles of Association, section 2 of the Bye Laws and the role description of the President here, and the Director here.
Nominations for these positions should be submitted by the 28th of October and should be made by clubs using the appropriate form.
Received nominations for Directors and the President will be given with the third and final mailing with the election process for these positions being held at the AGM
4. Agenda Papers
Final Agenda papers, including written reports will be issued by the 4th of November 2017.
Should you require any further information or assistance please do not hesitate to contact Stephen Hilbourne via email at email@example.com or by telephoning 0141 554 6021.
Date issued: 30 June 2017
Scottish Cycling hereby gives notice that the 2017 Scottish Cyclists’ Union Annual General Meeting will take place on Saturday 25th November.
More information will follow shortly.
Please find below key dates and milestones for this year’s AGM.
- 1. Propositions for the 2017 Agenda
If your club or association would like to propose anything to be included in the 2017 Agenda this should reach Scottish Cycling no later than 30th September 2017. Propositions may include changes to the Memorandum, Articles of Association and Bye-Laws. All propositions must have been approved by two officials in your club or association and be submitted on the proposition form.
- Nominations for Board of Directors
Scottish Cycling currently has 3 positions for election or re-election to the Board of Directors including the President.
Nominations for these positions should be submitted by the 28th October 2017.
Preliminary Agenda papers will be circulated by 14th October 2017. Once received any amendments to the preliminary Agenda must reach Scottish Cycling by no later than 28th October 2017 and final Agenda papers will be issued by 4th November 2017.
- 3. Club/ Association Representation
Details of each club or association’s representation at the 2017 AGM will be circulated nearer the time.
- 4. Written Reports and questions
Scottish Cycling will publish our Annual Report no later than 4th November 2017. Any questions on the Annual Report should reach the Scottish Cycling by no later than11th November 2017 and where possible we will provide answers to all questions to allow us more time for any debate on the day. Any questions submitted and their answers will be published on the AGM section of our website which can be found here.
Should you require any further information or assistance please do not hesitate to contact Stephen Hilbourne at Stephen.Hilbourne@scottishcycling.org.uk or by telephoning 0141 554 6021.