Annual General Meeting

Annual General Meeting

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Scottish Cycling are delighted to invite you to the 2016 Scottish Cyclists’ Union Annual General Meeting on Saturday 26th November which will take place at the Hilton Glasgow Grosvenor, 1-9 Grosvenor Terrace, Glasgow, G12 0TA.

Third Mailing: 4th November 2016

Third Mailing Downloads:

2016 Agenda | 2015 AGM Minutes | 2016 Annual Report | Announcement of Fees and Contributions | Resolutions | Election of Directors and Nominations | Financial Accounts | Appointment of Independent Accountants | Badge of Honour Nominations | Club Representative Nomination Form | Voting Strengths | Form of Proxy | Questions from the Membership

The 12th Annual General Meeting will be held on Saturday 26 November 2016. The venue will be at the Hilton Glasgow Grosvenor, 1-9 Grosvenor Terrace, Glasgow, G12 0TA.

09:30 – 10:00      Arrival, Tea and Coffee will be available

10:00 – 12:00      2016 Annual General Meeting

Please download the 2016 Annual Report and the following AGM papers by clicking the links below.

Please note all registered voting delegates will be issued with a hard copy of all AGM papers at the registration desk on arrival. 

 Please note that any written questions on the annual report or AGM papers must be submitted by 20th November as detailed below. Scottish Cycling received questions from Edinburgh Road Club ahead of this mailing which we felt were appropriate to answer at this time, more information can be found by clicking on the document links.

12:00 – 13:00   Light Lunch (AGM delegates)

13:00 – 14:00   Sharing Best Practice Session

Following feedback from last year’s delegates we have decided to continue to showcase some of the great work that is happening across the sport of cycling in Scotland.

We are delighted that Ian Sikora from Scottish Cycling North will be telling us all about his MTB Cluster sessions and coaching in his region.

Our Head of Performance Gary Coltman will also be inviting you all to come and find out more about Scottish Cycling’s performance pathway.

Two other speakers will also be coming along to tell us some more about volunteering in your sport, and how to grow your club.

This information session is an open event and we would encourage clubs to support this opportunity by sending members along to take part, share ideas and contribute to the discussion.

Places will be allocated on a first come first serve basis and due to the capacity of the venue we would advise you to register using the Eventbrite booking system as soon as possible here.

We are delighted to confirm that the Traders Trophy will this year be awarded to Deeside Thistle CC and will be presented at the AGM in recognition of the club with the highest number of British Cycling members.

If you require a paper copy of any of these documents to be issued by post please contact the Company Secretary, Allan Beckett on 0141 554 6021 or email agm@scottishcycling.org.uk.  

Please find attached confirmation of your clubs voting strength for the 2016 Annual General Meeting based on the number of British Cycling members within your club.

In order to vote at the AGM all clubs must complete the attached Nomination of Representative Form and tell us who from your club is attending and return to Company Secretary Allan Beckett alongside any Forms of Proxy by 20th November 2016.

These can be posted to Sir Chris Hoy Velodrome, Emirates Arena, 1000 London Road, Glasgow G40 3HY or emailed to agm@scottishcycling.org.uk

If you have any questions regarding the Annual Report or any of the AGM materials we would encourage members to submit written questions regarding any specific matters you may have. This will allow the Board to consider and provide an informed response in advance of the AGM and allow additional time for open debate and discussion on the day. 

Please submit any written questions by the 20th November 2016 to agm@scottishcyling.org.uk or in writing to the Company Secretary, Allan Beckett at Sir Chris Hoy Velodrome, Emirates Arena, 1000 London Road, Glasgow G40 3HY.  We will provide individual written feedback and will publish a list of all Questions & Answers on the website and in the AGM packs.

Second Mailing: 15th October

Second Mailing Downloads:

Second Mailing | Director Role Descriptor |Director Nomination Form | Number of Votes

Scottish Cycling are delighted to invite you to the 2016 Scottish Cyclists’ Union Annual General Meeting on Saturday 26th November which will take place at the Hilton Glasgow Grosvenor, 1-9 Grosvenor Terrace, Glasgow, G12 0TA.

More information will follow shortly.

Please find below key dates and milestones for this year’s AGM.

Propositions for the 2016 Agenda

If your club or association would like to propose anything to be included in the 2016 Agenda this should reach Scottish Cycling by no later than 1st October 2016. Propositions may include changes to the Memorandum, Articles of Association and Bye-Laws. All propositions must have been approved by two officials in your club or association and be submitted on the proposition form.

Nominations for Board of Directors

Scottish Cycling currently has 2 vacancies on the Board of Directors, both for a term of 4 years.

Nominations for these positions should be submitted by the 29th October 2016.

Agenda Papers

Preliminary Agenda papers will be circulated by 15th October 2016.  Once received any amendments to the preliminary Agenda must reach Scottish Cycling by no later than 29th October 2016 and final Agenda papers will be issued by 5th November 2016.

Club/ Association Representation

Details of each club or association’s representation at the 2016 AGM will be circulated nearer the time.

Written Reports and questions

Scottish Cycling will publish our Annual Report no later than 5th November 2016. Any questions on the Annual Report should reach the Scottish Cycling by no later than 12th November 2016 and where possible we will provide answers to all questions to allow us more time for any debate on the day.  Any questions submitted and their answers will be published on the AGM section of our website which can be found here.  

Please find below key dates and milestones for this year’s AGM.

Preliminary Motions

No motions for amendments to the Articles and Bye Laws have been raised for the 2016 AGM, no further action is required for the 2016 AGM.

Club/ Association Voting Numbers

The voting numbers for each Club/ Association is outlined on this form.   

If your Club/Association’s full entitlement of representatives cannot attend the 2016 AGM, Scottish Cycling will issue Proxy voting and Nominated representative forms with our third and final mailing.  This will be issued no later than the 5th of November 2016.

Nomination of Directors

Scottish Cycling currently has two vacancies on the board of Directors; these are for a term of four years. Full details of these positions are shown within section 10 of the Articles of Association, section 2 of the Bye Laws and the role description here.

Nominations for these positions should be submitted by the 29th of October and should be made by clubs using the form here. Received nominations for Directors will be given with the third and final mailing with the election process for these positions being held at the AGM.

Agenda Papers

Final Agenda papers, including written reports will be issued by the 5th of November 2016.

Should you require any further information or assistance please do not hesitate to contact Allan Beckett at Allan.Beckett@scottishcycling.org.uk or by telephoning 0141 554 6021.

First Mailing: 30th June

First Mailing Downloads:

First Mailing | Agenda Proposal Form 2016

Scottish Cycling are delighted to invite you to the 2016 Scottish Cyclists’ Union Annual General Meeting on Saturday 26th November which will take place at the Hilton Glasgow Grosvenor, 1-9 Grosvenor Terrace, Glasgow, G12 0TA.

More information will follow shortly.

Please find below key dates and milestones for this year’s AGM.

  1. 1.       Propositions for the 2016 Agenda

If your club or association would like to propose anything to be included in the 2016 Agenda this should reach Scottish Cycling by no later than 1st October 2016. Propositions may include changes to the Memorandum, Articles of Association and Bye-Laws. All propositions must have been approved by two officials in your club or association and be submitted on the proposition form.

  1. Nominations for Board of Directors

Scottish Cycling currently has 2 vacancies on the Board of Directors, both for a term of 4 years.

Nominations for these positions should be submitted by the 29th October 2016.

Agenda Papers

Preliminary Agenda papers will be circulated by 15th October 2016.  Once received any amendments to the preliminary Agenda must reach Scottish Cycling by no later than 29th October 2016 and final Agenda papers will be issued by 5th November 2016.

  1. 3.       Club/ Association Representation

Details of each club or association’s representation at the 2016 AGM will be circulated nearer the time.

  1. 4.       Written Reports and questions

Scottish Cycling will publish our Annual Report no later than 5th November 2016. Any questions on the Annual Report should reach the Scottish Cycling by no later than 12th November 2016 and where possible we will provide answers to all questions to allow us more time for any debate on the day.  Any questions submitted and their answers will be published on the AGM section of our website which can be found here.  

Should you require any further information or assistance please do not hesitate to contact Allan Beckett at Allan.Beckett@scottishcycling.org.uk or by telephoning 0141 554 6021.