Annual General Meeting

Annual General Meeting

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Information regarding the 2018 Scottish Cycling Annual General Meeting can be found on this page. Please keep checking back for updates.

Mailing Three

Date issued: 9 November 2018

The 15th Annual General Meeting will be held on Saturday 1 December 2018.

The venue will be the Emirates Arena, 1000 London Road, Glasgow, G40 3HY.

09:30 – 10:00      Arrival, Tea and Coffee will be available

10:00 – 11:30      2018 Annual General Meeting

11:30 – 12:00      Presentation of 2019-23 Strategy

12:00 – 13:00      Light Lunch & informal networking

Please download the 2018 Annual Report and the following AGM papers by clicking the links below:

Agenda
Minutes of 2017 AGM
Annual Report
Announcement of Fees and Contributions
Resolutions relating to Articles and Byelaws
Election of President, Directors and Nominations
Financial Accounts (to 31st March 2018)
Appointment of Independent Accountants
Badge of Honour Nominations
Club Representative Nomination Form
Form of Proxy

Club Voting Strengths

A text only, printable version of the Annual Report is provided for your ease of reference. An online version of Scottish Cycling Annual Report is available to view here.

Please note, all registered voting delegates will have access to hard copies of all AGM papers at the registration desk on arrival.

If you require a paper copy of any of these documents to be issued by post please contact the Company Secretary, Stephen Hilbourne on 0141 554 6021 or email agm@scottishcycling.org.uk

We are delighted to confirm that the Role of Honour event, now in its third year, will take place on Saturday 9 March 2019 at the Stirling Court. All our awards, including the Traders Trophy will be announced and presented at this prestigious event.

Voting

Please find attached confirmation of your clubs voting strength for the 2018 Annual General Meeting based on the number of British Cycling members within your club.

In order to vote at the AGM all clubs must complete the attached Nomination of Representative Form and tell us who from your club is attending. Please return to the Company Secretary, Stephen Hilbourne alongside any Forms of Proxy by 10am 29 November 2018.

These can be posted to Sir Chris Hoy Velodrome, Emirates Arena, 1000 London Road, Glasgow G40 3HY or emailed to agm@scottishcycling.org.uk

Questions

If you have any questions regarding the Annual Report or any of the AGM materials we would encourage members to submit written questions regarding any specific matters you may have. This will allow the Board to consider and provide an informed response in advance of the AGM and allow additional time for open debate and discussion on the day.

Please submit any written questions by 10am 23 November 2018 to agm@scottishcyling.org.uk or in writing to the Company Secretary, Stephen Hilbourne at Sir Chris Hoy Velodrome, Emirates Arena, 1000 London Road, Glasgow G40 3HY.  We will provide individual written feedback and will publish a list of all Questions & Answers on the website and in the AGM packs.

Mailing Two

Date issued: 19 October 2018

Scottish Cycling is delighted to invite you to the 2018 Scottish Cyclists’ Union Annual General Meeting, beginning at 10:00am on Saturday the 1st December 2018.  The venue for this year’s Annual General Meeting will be Emirates Arena, 1000 London Road, Glasgow G40 3HY.

Read more on our website.

Please find below key dates and milestones for this year’s AGM.

1.       Preliminary Motions

No motions for amendments to the Articles and Bye Laws have been raised for the 2018 AGM, no further action is required for the 2018 AGM.

2.       Club/ Association Voting Numbers

The voting numbers for each Club/ Association is outlined on this form.   

If your Club/Association’s full entitlement of representatives cannot attend the 2018 AGM, Scottish Cycling will issue Proxy voting and Nominated representative forms with our third and final mailing.This will be issued no later than the 3rd of November 2018.

3.       Agenda Papers

Final Agenda papers, including written reports will be issued by the 10th of November 2018

Should you require any further information or assistance please do not hesitate to contact Stephen Hilbourne at Stephen.Hilbourne@scottishcycling.org.uk or by telephoning 0141 554 6021.

Mailing One

Date issued: 30 June 2018

Scottish Cycling hereby gives notice that the 2018 Scottish Cyclists’ Union Annual General Meeting will take place on Saturday 1st December.

More information will follow shortly.

Please find below key dates and milestones for this year’s AGM.

  1. 1.       Propositions for the 2018 Agenda

If your club or association would like to propose anything to be included in the 2018 Agenda this should reach Scottish Cycling no later than 6th October 2018. Propositions may include changes to the Memorandum, Articles of Association and Bye-Laws. All propositions must have been approved by two officials in your club or association and be submitted on the proposition form.

  1. 2.       Nominations for Board of Directors

Scottish Cycling currently has 0 positions for election or re-election to the Board of Directors.

Agenda Papers

Preliminary Agenda papers will be circulated by 20th October 2018.  Once received any amendments to the preliminary Agenda must reach Scottish Cycling by no later than 3rd November 2018 and final Agenda papers will be issued by 10th November 2018.

  1. 3.       Club/ Association Representation

Details of each club or association’s representation at the 2018 AGM will be circulated nearer the time.

  1. 4.       Written Reports and questions

Scottish Cycling will publish our Annual Report no later than 10th November 2018. Any questions on the Annual Report should reach the Scottish Cycling by no later than17th November 2018 and where possible we will provide answers to all questions to allow us more time for any debate on the day.  Any questions submitted and their answers will be published on the AGM section of our website which can be found here.  

Should you require any further information or assistance please do not hesitate to contact Stephen Hilbourne at Stephen.Hilbourne@scottishcycling.org.uk or by telephoning 0141 554 6021.