Annual General Meeting

Annual General Meeting


First Mailing Downloads:

First Mailing | Agenda Proposal Form 2016

Second Mailing Downloads:

Second Mailing | Director Role Descriptor |Director Nomination Form | Number of Votes

Scottish Cycling are delighted to invite you to the 2016 Scottish Cyclists’ Union Annual General Meeting on Saturday 26th November which will take place at the Hilton Glasgow Grosvenor, 1-9 Grosvenor Terrace, Glasgow, G12 0TA.

More information will follow shortly.

Please find below key dates and milestones for this year’s AGM.

Propositions for the 2016 Agenda

If your club or association would like to propose anything to be included in the 2016 Agenda this should reach Scottish Cycling by no later than 1st October 2016. Propositions may include changes to the Memorandum, Articles of Association and Bye-Laws. All propositions must have been approved by two officials in your club or association and be submitted on the proposition form.

Nominations for Board of Directors

Scottish Cycling currently has 2 vacancies on the Board of Directors, both for a term of 4 years.

Nominations for these positions should be submitted by the 29th October 2016.

Agenda Papers

Preliminary Agenda papers will be circulated by 15th October 2016.  Once received any amendments to the preliminary Agenda must reach Scottish Cycling by no later than 29th October 2016 and final Agenda papers will be issued by 5th November 2016.

Club/ Association Representation

Details of each club or association’s representation at the 2016 AGM will be circulated nearer the time.

Written Reports and questions

Scottish Cycling will publish our Annual Report no later than 5th November 2016. Any questions on the Annual Report should reach the Scottish Cycling by no later than 12th November 2016 and where possible we will provide answers to all questions to allow us more time for any debate on the day.  Any questions submitted and their answers will be published on the AGM section of our website which can be found here.  

Please find below key dates and milestones for this year’s AGM.

Preliminary Motions

No motions for amendments to the Articles and Bye Laws have been raised for the 2016 AGM, no further action is required for the 2016 AGM.

Club/ Association Voting Numbers

The voting numbers for each Club/ Association is outlined on this form.   

If your Club/Association’s full entitlement of representatives cannot attend the 2016 AGM, Scottish Cycling will issue Proxy voting and Nominated representative forms with our third and final mailing.  This will be issued no later than the 5th of November 2016.

Nomination of Directors

Scottish Cycling currently has two vacancies on the board of Directors; these are for a term of four years. Full details of these positions are shown within section 10 of the Articles of Association, section 2 of the Bye Laws and the role description here.

Nominations for these positions should be submitted by the 29th of October and should be made by clubs using the form here. Received nominations for Directors will be given with the third and final mailing with the election process for these positions being held at the AGM.

Agenda Papers

Final Agenda papers, including written reports will be issued by the 5th of November 2016.

Should you require any further information or assistance please do not hesitate to contact Allan Beckett at or by telephoning 0141 554 6021.