As restrictions begin to ease as we move through the phases outlined in the Scottish Government routemap, the Scottish Cycling Club Development Team is here to support your club in adjusting to the ‘new normal’. Our Club Development Team continue to work remotely and you can find all their contact details here.
We have updated this section of the website to provide a range of resources to help your club to prepare for, and ultimately return to club activities.
Understand the guidance
We work closely with sportscotland to ensure that our guidance is as clear as possible. We update this following updates from the Scottish Government and the last update was made on Monday 13th July as we moved into Phase 3. We would encourage all clubs to ensure that they have read this as this update outlines some of the most significant changes we have had so far, with club activity able to recommence, but with different guidance depending on whether the activity is for children and young people or adults.
Consult with your members and volunteers
All of our experiences of lockdown has been different. Some have been able to work from home, and have more time on the bike, while others have had to juggle childcare commitments while still trying to work and have had limited time on the bike as a result. Some people will be raring to get back to club sessions, while others will be more hesitant. Taking a person centred approach in planning for this return to activity is vital, and sportscotland have produced a good resource which can be found below.
You may decide after reading this to look at practical ways that you can reach out to your members. We have provided two examples below that could be used as tools to hear from your members about what their concerns are with a return to activity.
Getting club deliverers ready
As with your members, those that deliver activity within your club may also have concerns about returning and feel they require additional support. Check out this resource below which may assist in supporting clubs to enable Coaches/Leaders to confidently return to club activity.
Child Wellbeing and Protection considerations
As we move out of lockdown, supporting children and young people to reintegrate back into sport is an area that we know many have been thinking about.
Children 1st and sportscotland have produced the below resource which may be useful in supporting the planning of a return to activity within clubs. While it is already compulsory for clubs delivering activity for children and young people to have an appointed Wellbeing and Protection Officer, this may be a good time for clubs who don’t deliver to these groups to consider whether such a role could support their members. We have provided a role descriptor for a Wellbeing and Protection Officer and linked to further resources available on our website.
Briefing your club members
With a number of new measures being put in place to enable a safe return to club activity developing a briefing document or a video may be useful to aid members understanding of the measures in place. We have developed a template below which you can download and adapt for your needs.
Appoint a Covid-19 Coordinator
Clubs should appoint a Covid-19 Coordinator to be the identified contact with Scottish Cycling to receive information in relation to the impact of Covid-19 on clubs, and lead on the implementation of new measures as they are introduced.
This role must be in close contact with the Club Committee and where applicable, the Club Coaching team. The role can be added to the remit of an existing committee member (such as the Wellbeing and Protection Officer) or co-opted onto the committee temporarily for the duration that the role is required.
Further considerations clubs should make before returning to activity can be found here
The role of a club in NHS Test & Protect
The document below outlines the role that a club will play in supporting the NHS Scotland Test & Protect programme. It is supplemented by a video which may be helpful in supporting club members to understand this.
Clubs must ensure an accurate register, including contact details, is kept for EVERY session.
sportscotland & Harper Macleod guidance for clubs
Harper Macleod LLP are appointed by sportscotland to provide legal services to Sport Governing Bodies (SGBs) and to support SGBs in the regulation and governance of sport in Scotland. As part of this service, sportscotland asked Harper Macleod LLP to provide guidance for clubs.
- Sports clubs may be wondering how to deal with governance issues, including the requirements to convene meetings, during the current coronavirus (Covid-19) pandemic. This may also affect clubs which are due to convene general meetings. More information here
Virtual Club Sessions
As we prepare for a return to the physical delivery of club activity, some clubs may decided to keep elements of their virtual delivery going as it has proven successful in engaging members. You can
- If you are planning on including youth members on online platforms, your club need to ensure they are following the online safety guidelines that you would normally do for any contact and engagement with children/young people via social media. We would advise all clubs to ensure that you have appropriate social media policies in place.
- We have produced the following guidance document here
- Join our new 'Scottish Cycling Club Development' Facebook group here
- Email us at ClubDevelopment@scottishcycling.org.uk if we can support your club