Blog 1: 1/10/12
Acted as General Secretary for the Club Committee
My role involved taking notes during the committee meeting, as well as making my own contributions as a member of the committee. Taking the notes went well as I didn't miss anything out, and was able to keep up with the meeting. However, some of the notes had small mistakes that I found later, and a couple of points didn't make sense, but I should be able to fix this as it was only my first time.
This was a more difficult meeting than my previous ones, as I had to focus on more than one thing. As well as talking, I had to take notes in short hand, which I was not used to. On the night, this did not affect the others really, but the product of the notes might take a bit more time. I was pleased that I was able to keep up with the meeting while taking notes, and not miss anything out either.
One challenge was to get used to taking the short hand notes. To overcome this I had to focus solely on the writing, and as I got better throughout the meeting, I was able to contribute more by speaking.
Next time I will be more used to what I am doing, so in theory I shouldn't have to do anything differently really.
Blog 2: 3/10/12
Writing-up Committee Meeting Minutes
My role for this activity was to write out the minutes to the last meeting, and send out the agenda and minutes to committee members.
I went over the notes I had taken at the last meeting, and had to write them in a style that everyone would clearly understand. I then had to write a template for the agenda of the next meeting and then post or email these to the committee members accordingly. What went well was that the documents I created came out well, and I was able to type them up to a good standard. What could be improved on is the time it took to send them out to the committee members. This was because I had to find all the appropriate email addresses and house addresses, which for a first time took time to gather.
This task was a lot more time consuming than the last one, as I had to go back over the notes I took, and essentially rewrite them in a more traditional style. Despite the time it took I did feel a sense of achievement looking at the minutes in long hand. The rest of the task was a lot quicker and easier. This affected others as without the agenda for the next meeting, they wouldn't know when to attend, and without the minutes, there would be nothing to refer to.
The main challenge was finding the required addresses. This was overcome by fortunately having the number of the membership secretary, who was able to supply all that I needed.
Next time I will already have the needed addresses, so I will be able to send out the minutes and agendas a lot quicker.
Blog 3: 12/11/13
To take the minutes of the committee meeting, as well as make my own contributions.
Firstly, I took note of the mistakes that had been made in the last meetings minutes, and then I did similar as last time and acted as General Secretary by taking minutes and as committee member by making my contributions to the talks. I was better at taking the minutes this time, while talking at the meeting at the same time. What could be improved at the same time however was that perhaps not as much detail was needed to be written down, as some of what was said was not really relevant to the meeting, so this would save time and confusion for everyone.
I was a little disappointed by the fact that I had made mistakes in the minutes, but I realised that it was still a good attempt for my first time, and to be honest there weren't too many mistakes, and none were major. The meeting itself went better than last time as I knew what to expect this time, so I was more efficient with my notes. The minutes I had produced from the last meeting made useful references for people to use while talking.
The main challenge this time was just making sure that the notes I took didn't have any mistakes in and that they made sense, but I will only know this after I have received the feedback on them. Through completing these activities I have definitely improved my writing skills and being able multi-tasking, I have also developed my communication and being able to take criticism well.
Next time my notes will be more concise and will have less mistakes in them.
Assisted in a juvenile race.
I firstly helped by checking that the gears were properly restricted, and then recorded the numbers in order of placing them for the race. I then helped shout out riders that hadn't pulled out of the devil race when they were meant to. During this activity I didn't make any mistakes while I was working, and was actually able to fix some when checking gears.
It felt good to have this responsibility, as my jobs were important to all involved in the race. I enjoyed the change in the work from what I had been doing on the committee, and I did a fairly good job I felt. The main challenge was attending to the individual needs of people when it came to adjusting the gears. This was overcome fairly easily though as I knew how to adjust the gears accordingly.
Overall I have a good day, the only thing I would do differently would be to dress warmer.
Acting as secretary for the E.G.M.
I acted as secretary for my clubs E.G.M (Extraordinary General Meeting). This meant that I had to arrange the meetings signing on sheet, and then I took the minutes for the meeting. I also had to help count the votes for the meeting, and keep the meeting controlled. I was able to do my role effectively, even though some members of the meeting were difficult to manage. What I might have improved on would be the way that perhaps I helped to keep the meeting under control.
I felt good with how my role in the meeting went. I played a fairly important role and the meeting itself went fairly smoothly. The main challenge was just to keep the meeting under control, but it was fairly easy as the chairman led and I supported. Overall I feel that I have learned a lot over the last few meetings and developed my minute taking skills.