Child Protection & Protection of Vulnerable Groups

Child Protection & Protection of Vulnerable Groups




Child Protection


Scottish Cycling Contacts

Stephen Hilbourne, Child and Wellbeing Protection Officer

Struan Hope, Child and Wellbeing Protection Administrator


Tel: 0141 554 6021

Emergency Situations


Tel: 999

Tel: 101 (non emergency)

Additional Contacts for General Safeguarding Advice

Safeguarding in Sport Enquiry Line


Tel: 0141 419 1156


Tel: 0808 800 5000


Scottish Cycling is fully committed to ensuring that all cyclists, parents, coaches and officials have only positive experiences when participating in the sport.

Scottish Cycling, as part of British Cycling, has adopted the Policy and Procedures for the protection of Children and Vulnerable adults in cycling.

We have been working with Children 1st, Sportscotland and Respect Me to ensure that our child protection procedures and policies reflect current best practice following a Scottish Cycling Safeguarding Review in November 2015.

No matter what role you play in supporting the sport of cycling in Scotland it is important to familiarise yourself with the following key documents: -

  • Scottish Cycling responding to concerns flowchart  - here
  • Scottish Cycling Child and Vulnerable Adult Protection Policy  - here
  • British Cycling Code of Conduct - here

Child Protection Courses

Scottish Cycling requires all those working with children (i.e. coaches, judges, helpers and chaperones) within a club as well as those accompanying children on trips, regardless of whether in a paid capacity or as a volunteer, attend Child Protection courses organised through Sportscotland. Child Protection Training should be repeated every three years.

Safeguarding and Protecting Children (SPC) - This is a three hour module, which is designed to raise awareness on issues surrounding the protection of children and young people within the sport and covers topics such as: duty of care, good/inappropriate practices, recognising signs and indicators of abuse, acceptable and unacceptable behavior, how to protect yourself as a coach and where to go for advice and help on how to deal with issues.

In Safe Hands (ISH) – This is a 3-hour workshop for those in the role of child protection officer or board/commitee member at a sports club or governing body. Participants attending this workshop should have first attended a basic awareness course in child protection. This covers topics such as: roles & responsibilities, legal basis for protecting children, implementing guidelines, managing concerns and allegations and what is an 'Aware' or 'Safe' club.

Please note: Child Protection Officers must attend the Safeguarding & Protecting Children training before attending the In Safe Hands training.

Details of above courses and how to book on can be found here.


Online Safety

Communicating with children and young people online can have great benefits for an organisation, from encouraging a team ethos, to gaining new club members.

Unfortunately, having negative experiences online can affect a young person’s enjoyment of sport as well as their performance. Organisations should make sure they put appropriate safeguards in place to protect children from potential risks whilst in their care or communicating with them online.

Online safety risks for young people can include, but are not limited to:

  • posting personal information that can identify and locate a child offline
  • potential for inappropriate relationships between adults in positions of trust and the young people they work with
  • grooming, luring, exploitation and abuse, or unwanted contact
  • exposure to inappropriate content, including racist or hate material or violent behaviour

Take a look at the NSPCC website for more information on the types of online abuse.

Social Media Checklists

These checklists have been produced by the UK Safer Internet Centre in collaboration with each of these social media providers and are updated regularly to reflect latest changes to safety features. The latest updates to these checklists were made in Oct and Nov 2017.



Protection of Vulnerable Groups (PVG)

Scottish Cycling recommend that all people undertaking regulated work with a protected group complete a PVG application.

Scottish Cycling is able to help clubs with the administration of this process;

First a club must complete and sign a Secondary Organisation Contract with Scottish Cycling.

This allows us to process applications from your club and send them to Volunteer Scotland. This form can be found in the download section below.

Once completed, forms should be emailed to the Scottish Cycling Welfare Team at

Advice and guidance can also be found in the downloads section below.

If you have any queries on the PVG process including; Eligibility or what constitutes regulated work, please contact the Scottish Cycling Welfare Team either by email or phone; 0141 554 6021

Additional Guidance for Transgender Applicants

Disclosure Scotland operates a special application process for transgender persons to assist in ensuring discretion is afforded to such individuals who do not wish their previous gender (and names) to be disclosed to the person or organisation requesting the Disclosure.
You can find out further information on how to apply here

PVG Downloads

Secondary Organisation Contract

Identification Check Confirmation

Guidance Notes: Existing Member Application

Guidance Notes: Application to Join

Example Completed Form: Existing Member

Example Completed Form: Application to Join

Disclosure Scotland Downloads

Guidance Notes: Existing Member Application

Guidance Notes: Application to Join

Guidance Updates

Guidance Update 17-02-2018: Remedial Order 2018

Guidance Update 15-09-2017

Frequently Asked Questions

For a list of Frequently Asked Questions please click here