Organising a Non-Competitive Cycling Event?
If you're planning an event, be it a family fun ride, a serious sportive or anything inbetween, we can help you organise and publicise your event, as well as provide event insurance.
As a registered sportive organiser, you can now use British Cycling's online event management system. Our system incorporates a full range of tools to help you register and manage your event with cycling's national governing body.
Register your event for only £60/100 riders. See below for some of the benefits of registering your event with British Cycling:
- Event Management System: Create, register, and manage your event online
- Online Entry: Utilise a cost effective and user friendly online entry system to manage entries
- Mapping: Create and share your event map using British Cycling's mapping tool
- Marketing: Event listing on the most extensive cycling calendar in the UK
: Tiered marketing offer
: Links to your website and social media outlets
: Promote your event to over 400,000 British Cycling visitors every month
- British Cycling's Regional Events Team: work with dedicated events specialist in your region for event support
- Event Insurance: £10 million public liability event insurance (Insurance Policy / Booklet)
Download our Event Organiser Guide for a step-by-step guide to creating your own event online through your British Cycling member dashboard.
Alternatively, please download and complete the event registration form and send into sportive@britishcycling.org.uk.
Registration Process
As the event organiser, you are required to have the correct level of insurance cover for the number of expected riders on the day of your event. Equally, as the insurance provider, British Cycling are required to have accurate records of the participants entering British Cycling registered events to ensure the correct level of insurance is in place.
Therefore, the updated process when registering events with British Cycling will be simplified as follows:
Upon registration: organisers must state and pay for the estimated number of riders for their event. Past event numbers may be considered as an indicator where there is any uncertainty.
5 days prior to their event: organisers are to notify British Cycling of the number of entries to date and settle any outstanding fees. An accurate insurance certificate will then be issued to organisers pre-event.
Within 7 days of event completion: organisers must confirm final entry numbers with British Cycling and settle any outstanding fees, or claim any refunds.
This will help to provide a best practice for you as an event organiser and British Cycling as your insurance partner.
If you require any further information please email sportive@britishcycling.org.uk or ring 0161 274 2008.
Resources for Event Organisers
Here are some resources to give you a helping hand organising your events.
Non-Competitive Event Guidelines
Event Entry Form Template (Word / PDF)
Risk Assessment Template - off-road
Risk Assessment Template - on-road
2012 OLYMPIC ROAD RACE - IMPORTANT NOTE FOR EVENT ORGANISERS IN THE SOUTH EAST
For all those organisers running events in the South East: The Olympic Road Race will be taking place on July 27-28 2012, the route going from central London out through Richmond, Woking, Guildford, around Box Hill and back in via Leatherhead, Esher and Hampton Court.
Please note that NO Sportives or Enduros will be permitted to run in that area that weekend or in the preceding week due to road closures and final event planning.
The Road Race route can be found here:
http://www.london2012.com/documents/venue-documents/cycling-road-race-route.pdf.
An idea of the closures to expect can be had from pictures and reports of the London-Surrey Cycle Classic (the Olympic Test Event) which ran on Sunday 14 August.
Updated 15 May 2012
